One of the best ways to get free publicity for your book and build expertise is to garner media attention. Although it takes time and work to get noticed by reporters, the foundation of a good publicity campaign is the press release. If you want build a relationship with media professionals, many times a press release is your way in.
However, not all press releases are created equal, and most of them wind up in the trash. If you want members of the media to call you about stories you pitch, or the stories they are already working on, you have to send the right message in your press releases. To make sure your media savvy is communicated effectively, consider the following five elements that every solid press release should contain.
1. The Foundation – Who, What, When, Where, Why, and How
Facts are the foundation of every news story, and when reporters need fundamental, factual information they often turn to press releases first. This is why who, what, when, where, why, and how is so important when you’re creating your press releases. So, before you start writing, take a few minutes to organize the facts about the news you hope to communicate in your release. This information will be the foundation for the entire document, and you will reiterate it in the opening paragraph of your release so reporters don’t have to read more than a few lines to get the gist of your message.
2. A Catchy, but Brief Headline
News headlines communicate to readers what the story is about, they capture attention, and they do it in ten words or less. If you want your news release to capture attention, then you need a title that works the same way the front page headlines sell papers – you have to entice your audience to read more.
In the case of a press release, your readers are reporters and editors, so your headline has to give them a reason to keep reading your release by presenting your news in a catchy and informative manner. For example, “New Book Reveals the Secrets to Weight Loss Success.” This example grabs attention, informs the reader, and does so in ten words or less, which is exactly what busy reporters and editors need to see.
3. A Hook
Once you’ve gotten your readers’ attention with a catchy and informative headline, you need to hook them with…well, a hook. In writing, a hook is something that excites your reader and compels them to keep reading, such as a startling fact or statistic, a compelling question, or a common problem.
Recall the examples presented above – if you’re writing your release to announce your new book on weight loss, then you might open your release with an interesting fact or statistic about weight. For example, “Over half of Americans will diet this year, and less than five percent of them will succeed at losing weight and keeping it off.” You will obviously have to be able to back that up with research, but this hook communicates a common problem and a startling statistic all in one.
4. A Usable Quote or Two
As you go into more detail about the who, what, when, where, why, and how of your news, providing as much detail as you can in as few words as possible, you will start to craft the body of your press release. In doing so, you should also provide quotes that the reporter can pull directly from your release to use in his or her story. Reporters love to get information directly from sources. By providing a quote or two in your release you make the reporter’s job that much easier, and better your chances of getting mentioned in the paper.
5. A Call to Action
Once you’ve wrapped up all your main points, you have to close your press release with a call to action. If you want reporters to call you for an interview, that should be your call to action. If you want them to cover your book signing, then you have to say so.
Press Release Success
Media mentions are like free advertising for your book, so everyone should issue press releases on a regular basis. Even if you don’t get written up in a feature-length story after your first few tries, media professionals will at least keep your contact information on file for the times when they do need your expertise. And by keeping your name in front of them will better your chances of getting noticed. When you use these tips for creating and improving your press releases, you better your chances of getting into the paper without buying expensive ad space.
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About the Author: Melinda Copp helps aspiring self-help, business, and nonfiction authors get their books done, so they establish expertise, achieve their goals, and share their message in a powerful way. Get a free copy of her Jumpstart Your Book E-course when you sign up for her weekly e-zine.
